Meeting Minutes 2025 to 2026

Minutes of a Meeting of Thrybergh Parish Council, Wednesday 7th May 2025.

Held At the Parish Hall, Park Lane, Thrybergh.

Present:

Councillors G Trickett (Chair), A Martin, J Parsons, M Senior, J Chambers, M Reeves, B Shaw, N Jackson and R Thomas (part-time).

Also present was: Ward Councillors M Bennett-Sylvester and J Ryalls.

There was one member of the public in attendance (part-time).

016/25. Appointment of Chair of the Council for Municipal Year 2025/26.

Mover: Councillor A Martin                              Seconder: Councillor J Chambers                   

Resolved: That Councillor G Trickett be appointed Chair of the Parish Council for the 2025/2026 Municipal Year.

017/25. Appointment of Vice Chair of the Council for Municipal Year 2025/26.

Mover: Councillor J Parsons                             Seconder: Councillor J Chambers

Resolved: That Councillor A Martin be appointed Vice Chair of the Parish Council for the 2025/2026 Municipal Year.

018/25. Committees of the Parish Council for Municipal Year 2025/26.

The Hall Committee is currently Councillors G Trickett, A Martin, M Senior and T Knapton but, sadly, T Knapton passed away in January

Mover: Councillor A Martin                              Seconder: Councillor J Chambers   

Resolved: That Mark Reeves join the Hall Committee alongside the three current committee members.

The Staff Committee is currently Councillors G Trickett, A Martin, B Shaw & M Senior.

Mover: Councillor J Parsons                             Seconder: Councillor N Jackson      

Resolved: That the four current staff committee members continue for 2025/26.

The Standing Orders Committee is currently Councillors G Trickett, A Martin, M Senior and B Shaw.

Mover: Councillor N Jackson                            Seconder: Councillor R Thomas      

Resolved: That the four current standing order committee members continue for 2025/26.

019/25. Position Of Hall Secretary for Municipal Year 2025/26.

Mover: Councillor M Senior                             Seconder: Councillor A Martin        

Resolved: That Councillor G Trickett continues as hall secretary for the 2025/26 Municipal Year.

020/25.  Apologies For Absence.

There were no apologies.

021/25. Approval of Reason Given for Absence.

There were no apologies.

022/25. Declaration Of Interest

Councillor M Senior declared an interest in Matters Arising item 10.3, trees on Hollings Lane and agenda item 20, overgrown trees on Fullerton Fields.

023/25. Questions From The Public.

There were no questions from members of the public.

024/25. Minutes of the Previous Parish Council Meeting held on Thursday 3rd April 2025.

Mover: Councillor J Chambers                                          Seconder: Councillor A Martin

Resolved: That the minutes of the previous meeting of Thrybergh Parish Council held on Thursday 3rd April 2025 be approved as a correct record and signed by the Chair.

025/25. Matters Arising from Previous Meetings of the Parish Council.

128/24 - Update Council on new planter for Doncaster Road. Still awaiting potential dates for installing planter and will advise when we have all information.

184/24 - VE/VJ Day Celebration in Parish Hall – the hall will be decorated on Friday afternoon with banners and posters. Ticket uptake has been slow but we are hoping for a good walk up on the day.

054/24 - Tree Work to Parish Council Owned Woodland – The affected trees were all cut back during Tuesday 6th and Wednesday 7th May.

011/25 - First Aid Training – 6 places now booked for 9th June with training at Manvers starting 9:30am to 4pm.  It’s proving difficult to get everyone together at the same time for the proposed fire training, discussions continue to find a suitable time. The Hall Fire Risk Assessment will also be done in either May or June.

026/25 - Police Report.

February figures were reported at the April meeting with Rotherham North being 567 incidents and Thrybergh at 27 incidents. March statistics have not yet been made available.

027/25. Renewal of Insurance policy with Zurich Municipal.

Mover: Councillor A Martin                                               Seconder: Councillor R Thomas

Resolved: That the Parish Council renew the policy for 2025/26 with Zurich Municipal at the annual fee of £1552.97.

028/25. Renewal of Membership of Yorkshire Local Councils Association.

Mover: M Senior                                                 Seconder: N Jackson

Resolved: That Thrybergh Parish Council renew the membership of Yorkshire Local Councils Association for 2025/26 at £883.00.

029/25. Renewal of Membership of Community First Yorkshire.

Mover: A Martin                                  Seconder: N Jackson

Resolved: That Thrybergh Parish Council renew the membership of Community First Yorkshire for 2025/26 at £35.00 plus £7.00 VAT.

030/25. Edge IT Systems Year End Financial Services for 2024/25.

Mover: M Reeves                                                Seconder: M Senior

Resolved: That Thrybergh Parish Council accept the invoice for end of year financial services at a cost of £150.00 plus £30.00 VAT for total £180.00.

The member of the public joined the meeting.

031/25. Renewal of Accounting Package with EDGE IT Systems for 2025/26.

Mover: A Martin                                  Seconder: R Thomas

Resolved: That Thrybergh Parish Council renew the accounting package with Edge IT and accept the invoice for 2025/26 at £423.00.00 plus £84.60 VAT for total £507.60.

032/25. Correspondence.

The following items of correspondence were made available to the parish councillors:-

YLCA White Rose Bulletin including Training.

NALC Chief Executive’s Bulletin.

YLCA Law & Governance Bulletin.

Dalton & Thrybergh Newsletter April 2025.

Neighbourhood Watch May Newsletter.

033/25. Items of Report.

The Ward Councillors report covered several issues including the addition of Reresby Road and Conery Close to the road surfacing programme. The community café is having some issues due to a lack of food to distribute and offers of provisions will be gratefully received. The ward funds that both councillors have access to will be used to fund youth activities and a request will be made to the parish council to utilise the playing fields of either Vale Road or Hollings Lane. Work on the Road Safety fund continues with some proposals for 2026 including cutting back vegetation and changes to road signage to improve the safety of Doncaster Road, more info will be provided when all is sorted.

Hall Secretary Report – it was reported that bookings remain strong but we really need more evening weekend functions with the bar, not too many coming up but we have just booked one for next January.

Clerk’s Meetings – the Clerks Meeting was held in our Hall Tuesday April 15th where the clerk’s discussed items that the external auditors PKF Littlejohn were concentrating on this year. The cabinet member for Neighbourhoods have resigned his post but it is hoped that the position will be filled in the next few weeks.

CAP meeting held Monday 14th April in Thrybergh. Recent speed checks including community speed checks were done in Thrybergh recently on Park Lane and Vale Road and all showed traffic driving in accordance with the speed limits. No real crime reports for Thrybergh other than to report that there have been sever fly tips and, of course, drugs and off-road vehicles remain an issue.

The Parish Council Network Meeting was held Tuesday 6th May at Aston Parish Hall and involved discussions on the Civility & Respect initiative being promoted by RMBC, SLCC, YLCA and NALC which is aimed at stamping out bullying and intimidation within councils. This was discussed by the parish council in July 2023 meeting but we did not sign up to the pledge as we did not believe that we had any issues however, it will be on the July meeting as we need to ensure we have the correct procedures in place should there ever be issues within the parish council. There was also a talk on Solar Farms and Battery Storage from the RMBC Head of Planning, as we all know, this is a ‘hot’ topic given the proposed Whitestone development which it seems that the Government is going to push through regardless of opposition. However, this is just one of many schemes throughout the country so the debates will continue for some while. Whitestone is still in discussion stages and no official planning application has been made yet. Basically, anyone against it needs to fully engage with Whitestone in all the public consultations.

034/25. Matters Requested by Councillors and/or AOB.

The clerk reported that the Terrorism (Protection of Premises) Act 2025, otherwise known as Martyn’s Law, received Royal Assent earlier this month. The government has stated that there will be an implementation period of at least 24 months before the Act comes into force. The Govt Factsheet given details on proposed measures to be taken by venues with capacities of 200 and above but our hall has a capacity of 199 so enhanced security measures are not applicable.

It was advised that a new Planning Application (RB2025/0625) had been received for the erection of a two-storey side extension and attached double garage at The Setts, 242 Doncaster Road. No comments were raised by the parish council.

THE PRESS AND PUBLIC WERE THEN INVITED TO LEAVE THE MEETING.

Councillor R Thomas left the meeting

035/25. Addition of New Caretaker to Thrybergh Parish Council Pension Scheme.

Mover: A Martin                                  Seconder: N Jackson

Resolved: That the new caretaker is approved to join the Thrybergh Parish Council Employee Pension Scheme.

036/25. Tree Work Required on Fullerton Field, Vale Road.

The parish council needs to remove a tree and several self-sets from Fullerton Field. Three quotes were sought with MKS Tree & Garden Services quoting £775 (no VAT), Valeside Treecare quoting £600 plus VAT £120 for total £720 and Treeworx quoting £540.00 (no VAT).

Mover: J Parsons                                 Seconder: J Chambers

Resolved: That Thrybergh Parish Council award the contract for tree removal and associated clean up to Treeworx at £540.00

037/25. Adoption of Amended Standing Orders Issued by NALC.

The updated Standing Orders were discussed by the council.

Mover: A Martin                                  Seconder: M Reeves

Resolved: That Thrybergh Parish Council adopts the 2025 Updated NALC Standing Orders.

038/25. Adoption of an IT Policy for the Parish Council.

The new IT policy was discussed by the council.

Mover: A Martin                                  Seconder: B Shaw

Resolved: That Thrybergh Parish Council adopts the new IT Policy.

039/25. Moving Parish Council emails to a Secure Domain.

The council discussed moving Parish Council emails to the more secure and NALC recommended org.uk or gov.uk domains. The clerk has contacted a domain provider and will revert at the June meeting with costs involved.

Mover: A Martin                                  Seconder: B Shaw

Resolved: That Thrybergh Parish Council moves emails to the org.uk domain for security purposes with the costs being approved at the June meeting.

040/25. Nomination of Election of Branch Chair, Vice-Chair and Representatives for the YLCA Joint Executive Board.

The council discussed nominations to the YLCA Joint Executive Board.

Mover: J Parsons                                 Seconder: A Martin

Resolved: That Councillor B Shaw be put forward as the official Thrybergh PC nomination for Election to the YLCA Joint Executive Board.

041/25. Nominations to Select Parish Representatives to the RMBC Standards and Ethics Committee.

The council discussed nominations to the Standards and Ethics Committee.

Mover: N Jackson                                Seconder: J Parsons

Resolved: That Councillor M Senior be put forward as the official Thrybergh PC nomination for Election to the Standards and Ethics Committee.

042/25. Accounts For Payment.

The Council considered the schedule of accounts for payment for April.

Mover: Councillor A Martin                                                             Seconder: Councillor N Jackson.

Resolved: That the schedule of accounts for payment be approved and signed by the Chair.

043/25. To notify the Clerk of matters for inclusion on the agenda of the next meeting.

No items raised.

Date Of Next Meeting

The date of the next parish council meeting will be Thursday 5th June 2025 at 6:30pm.

Closure of Meeting at 8:00pm.

Councillor G Trickett

Chairman